A rent agreement, also known as a rental agreement or lease agreement, is a legally binding contract between a landlord (property owner) and a tenant (individual or entity) that outlines the terms and conditions governing the rental of a residential or commercial property. It includes various details such as parties involved, property description, rental terms and amount, rules and regulations, security deposit, termination and notice, renewal options and signatures. 

It is made on the basis of both the landlord and the tenant. However, it can be changed if the landlord or the tenant wishes to. The agreement is made so that if the relationship between both of them becomes sour, then there should not be any problem in future. This article will contain the details of the documents required for the rent agreement as well as the steps of how to make a rent agreement. 

How to make a rent agreement?

How to make a rent agreement involves multiple steps:

  1. Gather Information – Include all the terms and conditions you want, along with full names and contact details of both the landlord and tenant, as well as the property address when gathering information.
  1. Documentation – Legally sound and compliant documents are a must when it comes to rental agreements. Using word processing software or online templates, you can easily create them. Just make sure to abide by local laws and regulations!
  1. Include Key Terms – Rent amount, security deposit amount, lease duration (e.g., month-to-month or fixed-term), and due date all need outlining in the rental agreement.
  1. Maintenance and Repairs – It is important to designate responsibility for both routine and major maintenance and repairs.
  1. House Rules – For the property, it’s important to mention any particular rules or policies like limitations on smoking or pet ownership known as House Rules.
  1. Security Deposit – Deductions and return terms for the security deposit should be clarified, as well as the circumstances under which deductions may occur.
  1. Utilities and Services – Rental provisions must specify the utilities or services that the tenant bears responsibility for, such as electricity, and water. It is essential to differentiate them from the ones that the rent covers.
  1. Agreement Signing – The agreement must be signed and dated by the tenant and landlord. It may be necessary to have it notarized or witnessed as per local laws.
  1. Keep copies – For safekeeping, it’s important not to forget to make copies of the agreement signed by both parties. Keep the copies in a secure location.
  1. Consult Legal Advice – Consider getting legal advice from an attorney or local housing authority if you’re uncertain about legal regulations in your area and need assistance with compliance.

Documents required for rent agreement 

The documents required for the rent agreement are mentioned below:

  1. Evidence that the rented property belongs to that person.
  2. Property documents are needed like tax receipts.
  3. Passport-sized photographs of both the parties and the witnesses. 
  4. Address proof like Aadhar card, PAN card, driver’s license or passport.
  5. Road map of the property that is being rented.

Overview of steps to do that will clickable links to specific sections and steps of the page

To answer, how to make a rent agreement, includes several steps to make sure all necessary conditions are included and that both parties understand their obligations. 

Below is an overview of the process:

  1. Preparation of Documents: Using a template, write a rent agreement with all the necessary details.
  2. Reviews and revisions: The process has been carefully studied and necessary revisions have been made for clarity and accuracy.
  3. Stamp Paper: Purchase required non-judicial certificates for rent and deposit (varies by state).
  4. Find the agreement: Both the landlord and tenant must sign the agreement in the presence of at least two witnesses.
  5. Registration of Contract: Some states require the lease to be registered with the local registry.
  6. Retain Copies: Make sure both parties keep a copy of the signed and recorded lease agreement.
  7. Compliance with Terms: During the loan period, both parties must comply with the terms and conditions specified in the contract.

Rent agreement format in stamp paper 

To make the process even easier, below is the link to the Word Document for the format of the Rental Agreement.  

Image of the Rental Agreement Format in Stamp Paper

Download the Word Document of the format for the rental agreement 

Download the Rental Agreement in Word Format


How to make a rent agreement is quite an indispensable part of the landlord-tenant relationship, which gives a detailed informative document containing the roles and responsibilities of both parties. Follow the above article and collect all the documents required for the rent agreement to make a proper and correct rent agreement.

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